REG - Operations Coordinator

Job summary

Process invoices, resolve billing discrepancies, maintain shipment and customer information in company systems and customer portals, and keep accurate operational records. Prepare reports and documentation, respond to customer inquiries, and provide administrative support to the operations team.

Job details

Gardewine is a large transportation, warehousing, and Logistics Company with terminals across Canada and a strong history that dates back to the 1950’s. The most important aspect of our company’s operations is our dedicated people; our people will always be the source of our success and their safety and health will always come first. We are currently seeking a Operations Manager to join our team in our Regina Terminal. Position Summary Gardewine is seeking a detail-oriented Operations Coordinator to support our Regina operations team. This role is primarily focused on administrative functions, including invoicing, customer portal management, data entry, reporting, and operational support. The successful candidate will play a key role in ensuring accurate billing, maintaining customer records, and supporting day-to-day business operations. Key Responsibilities Process customer invoices and resolve billing discrepancies. Manage shipment and customer information within company systems and customer portals. Perform accurate data entry and maintain operational records. Complete customer documentation and portal updates. Generate operational and financial reports using Microsoft Office applications. Support customer inquiries related to documentation, billing, and shipment information. Assist the operations team with administrative and reporting requirements. Maintain organized electronic and physical records. Qualifications 1-3 years of administrative, transportation, logistics, or customer service experience. Strong computer skills, including Microsoft Excel, Outlook, and Word. Excellent attention to detail and organizational skills. Ability to manage multiple priorities in a fast-paced environment. Strong communication and customer service abilities. At Gardewine, we are committed to continually improving our approach to building a diverse, inclusive, and value driven workplace. If you are excited about this role but your experiences do not align perfectly with our job description, we encourage you to apply regardless. You could just be the right candidate for this role or others! Gardewine is an equal opportunity employer and recognized as a Top Fleet Employer. We thank all applicants for their interest; however only those selected further in the process will be contacted. To view other Gardewine opportunities currently available, please visit our website at www.gardewine.com.

What you’ll do

Process invoices, resolve billing discrepancies, maintain shipment and customer information in company systems and customer portals, and keep accurate operational records. Prepare reports and documentation, respond to customer inquiries, and provide administrative support to the operations team.

Requirements

The role requires 1–3 years of experience in administration, transportation, logistics, or customer service, along with strong skills in Microsoft Excel, Outlook, and Word. Candidates should have strong attention to detail, organizational and communication skills, customer service abilities, and the capacity to manage multiple priorities in a fast-paced environment.

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Invoicing
• Billing Discrepancy Resolution
• Data Entry
• Customer Portal Management
• Shipment Information Management
• Recordkeeping
• Operational Reporting
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Customer Service
• Communication
• Attention to Detail
• Organization
• Multitasking

Job areas

• Logistics
• Transportation
• Administrative
• Customer Service & Support
• Finance & Accounting

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