Fleet Coordinator

JOB SUMMARY We're looking for a highly organized, proactive, and detail-oriented Fleet Coordinator to oversee daily fleet operations and ensure vehicle safety, compliance, and efficiency. You'll manage multiple vehicles across locations, coordinate with mechanic shops, support drivers, and stay on top of records, inspections, systems, and insurance-related follow-ups. WHAT A TYPICAL DAY LOOKS LIKE You'll coordinate maintenance and repairs, track vehicle status, support drivers with issues on the road, ensure compliance documentation is current, and keep fleet systems updated. Some days are steady and process-driven; others involve responding quickly to breakdowns, incidents, or urgent scheduling changes. KEY RESPONSIBILITIES FLEET & VEHICLE MANAGEMENT * Coordinate and schedule preventive maintenance, repairs, and inspections with assigned mechanic shops by city * Manage vehicle check-in/check-out processes with accurate tracking and documentation * Monitor vehicle utilization and minimize downtime * Arrange, inspect, and monitor tire conditions, including seasonal tire changes * Maintain detailed maintenance records, inspection reports, invoices, and service documentation * Asset: Familiarity with semi-trucks and heavy-duty vehicle maintenance SAFETY & COMPLIANCE * Conduct and/or review pre-trip and post-trip inspections as needed to ensure safety and readiness * Ensure vehicles comply with company policies, safety standards, and applicable DOT, OSHA, and environmental regulations * Maintain current vehicle licenses, registrations, permits, and insurance documentation * Oversee in-vehicle camera systems (installation, configuration, functionality) to support safety and compliance * Proactively identify and address safety risks, vehicle issues, compliance gaps, and risk-related concerns DRIVER SUPPORT & COORDINATION * Build strong working relationships with drivers and maintain open communication on vehicle/safety concerns * Assist with recruiting, onboarding, training, and evaluating drivers * Monitor driver performance, safety records, and incident reports * Respond efficiently to breakdowns, emergencies, and accidents--coordinating support and minimizing operational impact TECHNOLOGY & SYSTEMS * Use fleet management software, GPS tracking, and telematics systems * Monitor and track GPS systems * Ensure accurate data entry and reporting for fleet and safety operations INSURANCE & RISK MANAGEMENT * Work with insurance providers to manage claims, incidents, and required documentation * Support investigations and follow-up actions related to accidents or incidents QUALIFICATIONS * High school diploma or equivalent * 1-3 years of experience in fleet management or a similar role * Familiarity with fleet management software, GPS, and telematics systems * Strong organizational skills and ability to manage multiple vehicles across locations * Calm under pressure with strong problem-solving instincts * Clear communicator with drivers, mechanics, and insurance providers * Valid driver's license with a clean driving record COMPENSATION & BENEFITS * Competitive salary ($45,000-$60,000), based on experience * Performance-based bonuses * Health, dental, and vision insurance * Retirement savings plan with company match * Paid time off and holidays * Professional development opportunities If you're ready to bring structure, urgency, and accountability to a fleet operation--and you take pride in keeping vehicles safe and drivers supported--we'd like to hear from you.

The Fleet Coordinator oversees daily fleet operations, including maintenance scheduling, vehicle inspections, and compliance with safety regulations. They also provide support to drivers, manage fleet systems, and handle insurance-related documentation and claims.

Candidates must have a high school diploma and 1-3 years of experience in fleet management or a similar role. Proficiency in fleet management software, GPS, and telematics systems is required, along with a valid driver's license.

• Health insurance • Dental insurance • Vision insurance • Retirement savings plan • Company match • Paid time off • Holidays • Professional development opportunities • Performance-based bonuses

• Driver SupportPreferred
• Problem solvingPreferred
• CompliancePreferred
• Risk ManagementPreferred
• DocumentationPreferred
• CommunicationPreferred
• Data entryPreferred
• schedulingPreferred

Identified from the job description. Confirm important requirements above.

• Fleet management
• Vehicle maintenance
• Compliance
• GPS tracking
• Telematics
• Data entry
• Problem-solving
• Communication
• Safety inspections
• Insurance claims
• Documentation
• Driver support
• Scheduling
• Risk management
• DOT regulations
• OSHA regulations
• Pre-Trip And Post-Trip Vehicle Inspections
• Maintenance Coordination
• Composure
• Good Driving Record
• Accountability
• Vehicle Maintenance
• Organizational Skills
• Time Off Management
• Fleet Management
• Talent Recruitment
• Valid Driver's License
• Management
• Data Entry
• Environmental Laws
• Incident Reporting
• Invoicing
• Problem Solving
• Risk Management
• Project Management Software
• Mechanics
• Employee Onboarding
• Operations
• Process Driven Development
• Safety Standards
• Occupational Safety and Health Administration (OSHA)
• Coordinating
• Investigation
• Calmness Under Pressure
• Detail Oriented

• Logistics
• Transportation
• Administrative
• Security & Safety
• Management & Leadership
• Fleet Coordinator
• Warehouse / Distribution Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Material-Moving Machine and Vehicle Operators
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

Minimum education

High school

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week