Administrative Assistant

Job summary

Coordinate team information, manage mail and appointments, respond to telephone and electronic enquiries, and greet and direct visitors. Maintain filing systems and office supplies, compile information, prepare and proofread documents, perform basic bookkeeping, and conduct performance reviews.

Job details

Overview Languages French Education No degree, certificate or diploma Experience Experience an asset On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform basic bookkeeping tasks Conduct performance reviews Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for persons with disabilities Provides awareness training to employees to create a welcoming work environment for persons with disabilities Support for newcomers and refugees Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth Support for Veterans Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers Provides staff with awareness training to create a welcoming work environment for mature workers Supports for visible minorities Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

What you’ll do

Coordinate team information, manage mail and appointments, respond to telephone and electronic enquiries, and greet and direct visitors. Maintain filing systems and office supplies, compile information, prepare and proofread documents, perform basic bookkeeping, and conduct performance reviews.

Requirements

No degree, certificate, or diploma is required, and experience is an asset. The role is on-site and requires administrative, communication, organizational, document-handling, and basic bookkeeping tasks.

Listed skills

• Appointment Scheduling · Preferred
• telephone communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Mail Distribution
• Appointment Scheduling
• Telephone Communication
• Electronic Enquiries
• Data Compilation
• Office Supply Inventory
• Reception
• Filing Systems
• Typing
• Proofreading
• Basic Bookkeeping
• Performance Reviews

Job areas

• Administrative
• Hospitality
• Finance & Accounting
• Customer Service & Support

More jobs from Harvey's