We're hiring: Administrative Assistant – Calgary, AB Full-Time | Permanent | On-Site

We’re looking for an organized and proactiveAdministrative Assistantto support our Calgary office and help keep our day-to-day operations running smoothly.

This role works closely with engineers, project managers, and internal support teams to ensure documentation is organized, meetings are coordinated, and office operations stay on track. The Administrative Assistant plays an important role in helping technical teams stay focused on their work by keeping the administrative side of the business running efficiently.

If you enjoy bringing structure to busy environments, supporting teams, and ensuring the details are handled well, this could be a great fit.

What you'll do:

As part of our Administrative team, you’ll support both project teams and office operations by providing organized, reliable administrative support.

Key responsibilities include:

• Supporting engineers and project managers with project documentation and coordination
• Answering and directing incoming calls, greeting clients, and managing front office communications
• Preparing and assembling reports, specifications, and technical documentation
• Editing and formatting reports and project deliverables to ensure consistency and professionalism
• Maintaining digital and hard copy filing systems for project documentation
• Tracking and organizing project documentation and status updates
• Coordinating meetings, presentations, and internal events, including room bookings and materials
• Supporting office operations, including travel bookings, courier coordination, kitchen maintenance, and supply management
• Assisting with general administrative tasks that help project teams stay organized and efficient

#What We’re Looking For

• Administrative or project coordination experience (experience in engineering, construction, or consulting environments is an asset)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• A high level of attention to detail and accuracy
• The ability to manage multiple priorities and shifting deadlines
• A proactive mindset and willingness to step in where support is needed

Tools & Skills

Experience with the following tools is considered an asset:

• Adobe Acrobat or Creative Suite
• Document formatting and editing tools
• Digital file management systems

What We Are Looking for on Your Resume

• Administrative or office support experience
• Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
• Experience supporting technical teams or project environments
• Strong document preparation, formatting, and editing skills
• Examples of organization and multitasking in fast-paced environments
• Experience coordinating meetings, schedules, or office logistics

Bonus points if your resume highlights examples of improving processes, organizing documentation systems, or supporting complex projects.

What We Are Looking for In the Interview

During the interview process, we’ll be looking for candidates who demonstrate:

• Strong organizational skills and attention to detail
• Clear and confident communication
• The ability to prioritize and manage multiple tasks
• A collaborative mindset and willingness to support team members
• Comfort working in a busy office environment with changing priorities

We’re especially interested in candidates who take pride in helping teams stay organized and making the office run smoothly.

Why SMP?

• A connected, value-driven team environment
• Access to mentorship and professional growth
• Competitive salary with annual bonus potential
• Comprehensive benefits package
• A commitment to diversity, equity, and inclusion

Ready to Ignite Your Career at SMP Engineering? Apply Now!

• Must be legally entitled to work in Canada

**Only those selected for an interview will be contacted
www.smpeng.com