Job Summary

The Accounts Payable Administrator plays a key role in ensuring the accurate, timely processing of vendor invoices and payments. This position supports the day-to-day efficiency of the accounts payable function by maintaining organized financial records, resolving discrepancies, and collaborating with internal teams and external vendors. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities in a fast-paced environment.

This is a one-year term position with the potential for extension based on business needs and performance.

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy, proper approval, and correct account coding
• Perform three-way matching of purchase orders, receiving documents, and invoices
• Prepare and process scheduled payment runs, including checks, ACH, and wire transfers
• Reconcile vendor statements and respond to vendor inquiries in a timely and professional manner
• Maintain accurate and well-organized accounts payable records, including digital document management
• Assist with month-end close activities, including accruals and accounts payable reporting
• Monitor accounts to ensure payments are issued in accordance with agreed-upon terms
• Investigate and resolve invoice discrepancies related to pricing, quantities, or contract terms in collaboration with internal departments and suppliers
• Process employee expense reports in compliance with company policies
• Support internal and external audits by providing required documentation and explanations
• Identify opportunities for process improvements to enhance efficiency and accuracy within accounts payable

Experience & Qualifications

• Minimum of 2+ years of experience in accounts payable or a related accounting role
• Solid understanding of accounts payable processes, including invoice processing, three-way matching, and payment execution
• Experience working with accounting or ERP systems; proficiency with Microsoft Excel and other Microsoft Office applications
• Strong attention to detail with the ability to maintain accuracy while managing multiple priorities and deadlines
• Excellent organizational and time management skills
• Ability to communicate clearly and professionally with internal teams and external vendors
• Problem-solving mindset with the ability to identify discrepancies and drive resolutions
• Experience supporting month-end close activities and audits is preferred
• Familiarity with expense report processing and internal controls is a plus