The Office Clerk provides essential clerical support to the Energy Department, assisting both the Administrative Assistant and the Department Manager in day-to-day operations. Responsibilities include organizing files, managing documents, data entry, preparing basic correspondence, and supporting general office functions. This role is ideal for someone detail-oriented, organized, and able to work efficiently in a team environment to ensure the smooth functioning of departmental tasks.

The Office Clerk will report to the Director of the department.

KEY RESPONSIBILITIES

Data entry

Payables (utility invoices, no POs or WOs)

Filing documents

Communicating by e-mail and phone (utility providers, tenants, etc.)

Reception substituting

Perform other related duties as required.

REQUIREMENTS AND SKILLS

Minimum requirement DEC or equivalent credits

Intermediate Word/Excel skills

Comfortable with computers

Resourceful, detail-oriented

Comfortable conducting a phone conversation

Knowledgeable in writing e-mails & basic letters

Team player

Quick learner/facility to learn

Good time management skills/working with deadlines

Multi-tasking (new tasks may arise unexpectedly)

Good under pressure and in a fast-paced work environment

Punctual and reliable

Intermediate level, oral and written (French and English).

The employee in this position will interact more than 50% of the time with international customers, suppliers and colleagues (USA) who understand and communicate only in English.

DIVERSITY AND INCLUSION

We value diversity and are an equal opportunity employer. All qualified applicants will be considered without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information or any other characteristic protected by law.

To find out more about Olymbec, visit our Career Center when you apply for this position.

*Please note that some job offers are subject to a background check, including a criminal record check