Accounts Payable Administrator

Job summary

The Accounts Payable Administrator will manage full-cycle accounts payable functions, including invoice coding, posting, and vendor statement reconciliation. They will also coordinate payment runs, assist with month-end closing, and perform accounts receivable duties as assigned.

Job details

ENTREC Alberta is currently recruiting a full-time Accounts Payable Administrator to join its accounting team in either Grande Prairie, AB or Downtown Calgary. In your position as Accounts Payable Administrator, you will handle full-cycle accounts payable functions for Entrec Alberta and Northland Fleet Services. This will include reviewing POs, coding and posting invoices, reconciling vendor statements and processing cheque and EFT payments. The full list of responsibilities for this role is below, please note, that thorough training will be provided for all duties. Responsibilities: Complete full-cycle accounts payable duties: review purchase orders (POs), review and post invoices, ensure proper coding, reconcile monthly vendor statements and process payments (via cheque / EFT / ACH). Enter in fuel invoices and coding to equipment. Code, input and process intercompany invoices. Enter high volumes of data into our accounting system, Explorer Eclipse. Coordinate and review cheque runs with the Controller and generate payment to vendors on a routine schedule. Communicate with field personnel and vendors to gather any required data for invoice investigation and payment. Respond to external vendors and internal inquiries regarding all aspects of the accounts payable process, including processing invoices for payment. Reconcile and code credit card transactions. Assist with month-end closing and accruals. Develop and maintain a filing system for financial information, records and documents. Ensure vendor information is up to date and that vendor accounts are reconciled. Monitor account balances, track expenses, prepare necessary reports to meet month-end deadlines. Remain confidential when restricted information is provided and ensure all proper procedures are followed when maintaining or providing information. Perform Account Receivable duties for Northland Fleet as assigned. Perform various other accounts payable related duties as required by Management. Requirements: 2+ years of accounts payable experience. Degree, diploma or certification related to accounting, accounts payable or business is an asset. Working knowledge of all Microsoft Office Software (Excel, Word, Outlook etc.). Comfortable learning new software. Excellent verbal and written communication skills. Comfortable interacting with vendors on a daily basis. Excellent organization and time-management skills. Able to multi-task and work with minimal supervision. Able to work in a team setting, together with other LAPRAIRIE business units. Working understanding of job costing is an asset. ENTREC Alberta is a member of LaPrairie Group of Companies, providing heavy hauling transportation services to customers across Western Canada and the US. LaPrairie Group of Companies (LAPRAIRIE), established in 1982 as a one-crane, two-man operation in Tumbler Ridge, BC, has grown into a 700+ employee operation offering full-service crane and rigging, heavy hauling, highway and bridge maintenance, aggregate production, frac sand mining and distribution services. This 100% Canadian, family-owned group of companies services the Canadian and northeastern USA markets through its various subsidiaries: LaPrairie Crane, LaPrairie Works, LaPrairie Oilfield, LaPrairie Rock, LaPrairie Haul, Canadian Silica Industries, Northland Fleet Services, Capstan Hauling and Entrec Alberta. We encourage all who are qualified and interested to apply in confidence; however, only those in consideration will be contacted.

What you’ll do

The Accounts Payable Administrator will manage full-cycle accounts payable functions, including invoice coding, posting, and vendor statement reconciliation. They will also coordinate payment runs, assist with month-end closing, and perform accounts receivable duties as assigned.

Requirements

Candidates must have at least 2 years of accounts payable experience and proficiency in Microsoft Office software. A degree, diploma, or certification in accounting or business is considered an asset for this role.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Full-cycle accounting
• Invoice processing
• Purchase order reconciliation
• Data entry
• Microsoft Office
• Excel
• Vendor management
• Account reconciliation
• Month-end closing
• Job costing
• Communication
• Time management
• Organization
• Explorer Eclipse
• Accounts Payable Processing
• Full Cycle Accounting
• Heavy Hauling
• Month-End Closing
• Microsoft Excel
• Accounts Payable
• Accounts Receivable
• Accounting
• Accounting Software
• Accruals
• Management
• Eclipse (Software)
• Electronic Funds Transfer
• Invoicing
• Job Costing
• Microsoft Outlook
• Multitasking
• Time Management
• Vendor Relationship Management
• Filing

Job areas

• Finance & Accounting
• Administrative
• Transportation
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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