Special Projects Manager and Executive Assistant to President

Job summary

Provide high-level executive and administrative support to the President, including calendar and travel management, communications, meeting coordination, and follow-up. Coordinate strategic and operational projects, conduct business and workflow analysis, prepare reports and presentations, and identify opportunities to improve organizational efficiency.

Job details

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada. We are growing a network of vibrant, people first communities focused on compassion, connection, cultural inclusivity, and operational excellence. YOUR ROLE The Executive Assistant & Special Projects Manager will work closely with the President, providing executive support while coordinating high priority projects and strategic initiatives across Prima Living. This is a fast paced, high impact role for someone who is organized, proactive, resourceful, and comfortable managing multiple priorities. The successful candidate will work closely with executive leadership, provide regular updates, respond to changing priorities, and ensure projects move forward on time. This is not a traditional 9 to 5 role. The position requires flexibility, occasional additional hours when business needs require it, and the ability to work effectively with leadership that is highly involved in projects and expects frequent communication and follow-through. Location: New Westminster, BC Compensation: $70,000–$90,000, inclusive of base salary and bonus Schedule: Full-Time | Onsite Key Responsibilities Special Projects * Coordinate strategic, operational, and executive projects across the organization. * Track deadlines, deliverables, budgets, action items, and follow-ups. * Manage multiple priorities and adjust quickly when priorities change. * Coordinate with internal teams, consultants, vendors, and external partners. * Prepare reports, presentations, project updates, and executive briefing materials. * Identify process improvements and opportunities to increase operational efficiency. * Conduct research and analysis to support executive decision-making. Executive Support * Provide executive and administrative support to the President. * Manage calendars, meetings, travel, and scheduling. * Prepare confidential correspondence, reports, presentations, and documents. * Track meeting action items and ensure timely follow-up. * Provide regular updates on projects, deadlines, and outstanding priorities. * Coordinate communication across departments and external stakeholders. Technology & Operations * Use AI and digital tools to improve workflows, reporting, research, and productivity. * Support operational reporting, data tracking, and business analysis. * Help implement new systems and process improvements. What You Bring * 5 years of experience in executive administration, project coordination, operations, business analysis, or a related field. * Strong organizational, communication, analytical, and project management skills. * Ability to manage multiple competing priorities in a fast-paced environment. * Comfortable working closely with senior leadership and receiving direct feedback. * Strong attention to detail, discretion, and professionalism. * Strong technical skills and ability to learn new systems quickly. * Proficiency with Microsoft Office and digital collaboration tools. * Ability to adapt to changing priorities and occasionally work additional hours when required. Bonus Points * Executive support experience. * Strategic or operational project experience. * AI, automation, or workflow technology experience. * Business analysis or reporting experience. * Experience in a fast growing or multi location organization. This Role Is For You If... You enjoy variety, work well under pressure, communicate proactively, take ownership, and are comfortable in an environment with high executive involvement, frequent updates, changing priorities, and a strong focus on results. We are proudly Canadian! rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

What you’ll do

Provide high-level executive and administrative support to the President, including calendar and travel management, communications, meeting coordination, and follow-up. Coordinate strategic and operational projects, conduct business and workflow analysis, prepare reports and presentations, and identify opportunities to improve organizational efficiency.

Requirements

Candidates should have 3–5 years of experience in executive administration, project coordination, operations, business analysis, or a related field; postsecondary education in a relevant area is preferred. Strong organizational, communication, analytical, technical, and stakeholder-management skills are required, along with discretion, attention to detail, and the ability to manage competing priorities.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• written communication · Preferred
• Operational Efficiency · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Business analysis · Preferred
• Project management · Preferred
• Process Improvement · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Project Coordination
• Project Management
• Business Analysis
• Strategic Planning
• Stakeholder Management
• Calendar Management
• Written Communication
• Reporting
• Process Improvement
• Operational Efficiency
• Microsoft Office
• Digital Workflow Platforms
• AI Productivity Tools
• Time Management
• Confidentiality
• Resourcefulness
• Communication Process
• Administrative Support
• Stakeholder Communications
• Professionalism
• Cross-Functional Coordination
• Workflow Management
• Organizational Skills
• Project Communications
• Solution-Oriented
• Workflow Automation
• Compassion
• Planning
• Quick Learning
• Data Version Control (DVC)
• Research
• Artificial Intelligence
• Business Development
• Business Acumen
• Business Administration
• Business Communication
• Business Process
• Business Reporting
• Decision Making
• Collaborative Software
• Communication
• Critical Thinking
• Executive Information Systems
• Preparing Executive Summaries
• Leadership
• Interpersonal Communications
• Problem Solving
• Taking Meeting Minutes
• Multitasking

Job areas

• Administrative
• Management & Leadership
• Data & Analytics
• Executive Assistant/Special Projects Coordinator
• Assistant Project Manager
• Management and Organization Analysts
• Project Management Specialists

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