Professional StaffingVerified Job Source

Billing Specilist

Toronto, ON
Hybrid
Posted Sep 19, 2026
1 position

$65,000–$85,000 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 3+ years
Apply by: Oct 16, 2026
Posting language: English
Working hours: 40 hours per week
Office presence: 3 days per week
Seniority: Associate
Application method: Direct apply is available

Job summary

The Billing Specialist manages the full legal billing cycle, including pre-bill generation, invoice finalization, and electronic submission. They also monitor budgets, resolve billing discrepancies, and collaborate with lawyers and the collections team to ensure timely payments.

Job details

My Team is seeking an experienced Legal Billing Specialist to join the Finance team of a leading law firm. This role is responsible for managing the full legal billing cycle, from pre-bill generation and review through invoice finalization, electronic submission, and resolution of rejected or outstanding invoices. The successful candidate will have hands-on experience with legal billing systems and electronic billing platforms (E-Billing), strong Excel skills, exceptional attention to detail, and the ability to manage a high-volume billing environment with strict monthly deadlines. This is a highly detail-oriented role supporting approximately 43 lawyers a Key Responsibilities Legal Billing & Invoicing Prepare, print, and distribute pre-bills to lawyers and timekeepers. Review pre-bills for accuracy, discrepancies, coding, time entries, rates, and other billing requirements. Follow up with lawyers and timekeepers regarding outstanding time entries, billing issues, or rate discrepancies. Edit, process, finalize, and distribute approximately 1,000 monthly invoices. Email completed invoices directly to clients when required. Match finalized invoices with supporting documentation and maintain accurate billing records. Electronic Billing / E-Billing Submit invoices through client electronic billing platforms and monitor submissions through to acceptance. Set up and maintain electronic billing submissions and tracking. Identify, investigate, and resolve rejected invoices and other submission issues. Respond to client and internal inquiries relating to electronic billing. Maintain accurate timekeeper information and billing rates within various client e-billing platforms. Ensure invoices comply with individual client and e-billing platform requirements. Review new matters to ensure all required e-billing information is properly entered and maintained in the billing system. Experience with platforms such as Legal Tracker, SAP Ariba, Legal-X, CounselLink, Coupa, or similar legal e-billing systems is highly desirable. Budgets, Accruals & Collections Maintain client budgets and accruals for both electronic and traditional billing arrangements. Work closely with the Collections team to resolve billing issues and support timely payment of aged invoices. Assist with identifying and resolving discrepancies that may delay payment. Support the Finance team with other billing-related projects and duties as required. Monthly Billing Cycle The role is particularly important during the firm's monthly billing cycle: Day 1: Generate, print, and distribute pre-bills to lawyers. Days 2–3: Receive completed pre-bills and begin processing. Days 3–9: Review, edit, finalize, and submit invoices. By Business Day 9: All invoices must be processed, submitted through applicable e-billing platforms, and/or emailed to clients. Because of the volume and deadlines, the successful candidate must be comfortable working in a fast-paced, deadline-driven environment. Qualifications & Experience 3+ years of experience in legal billing, preferably within a law firm or professional-services environment. Demonstrated experience managing the complete legal billing cycle, from pre-bill generation through final invoice submission and resolution. Hands-on experience with electronic billing platforms such as Legal Tracker, Ariba, Legal-X, CounselLink, Coupa, or similar systems. Strong understanding of legal billing requirements, timekeeper rates, client billing guidelines, and e-billing processes. Strong Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Exceptional attention to detail and accuracy. Proactive approach to identifying and resolving potential billing issues before they become problems. Ability to manage a high volume of invoices while consistently meeting tight deadlines. Ability to work effectively with lawyers, timekeepers, clients, Collections, and Finance team members. Personal Attributes The ideal candidate is: Highly organized and detail-oriented. Diligent and efficient, with a focus on productivity and accuracy. Proactive, anticipating potential billing issues and addressing them before they impact invoice submission or payment. Accountable, with the ability to take ownership of the billing process. Calm under pressure and comfortable working toward firm monthly deadlines. Strong technically, particularly with Excel and electronic billing systems. Client-service oriented, with excellent communication and follow-through. Work Arrangement On-site requirement: The successful candidate must be available to work 100% on-site during the monthly billing cycle, normally covering the first two weeks of each month, rest of the 2 weeks hybrid , Candidates must be eligible to work in Canada I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted . This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process

What you’ll do

Requirements

Candidates must have 3+ years of experience in legal billing and proficiency with e-billing platforms and Microsoft Excel. Strong organizational skills and the ability to manage high-volume workloads under strict monthly deadlines are essential.