Accounting & Administrative Coordinator

Job summary

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer record maintenance, order processing, and communication with management, colleagues, customers, and suppliers.

Job details

Position: Accounting & Administrative Coordinator Location: Toronto, ON (DVP & Eglinton) Salary: $75,000-$80,000 annually Schedule: Monday-Friday (Fully On-Site) Job Type: Full-time, Permanent Posting Type: Open vacancy About the Opportunity Our client, an established company in Toronto, is seeking an experienced and dependable Accounting & Administrative Coordinator to join their close-knit team. This is an excellent opportunity for a well-rounded professional who enjoys combining day-to-day accounting responsibilities with purchasing, administration, and general business operations. Working within a smaller, collaborative office environment, you will play an important role in supporting the company's financial activities while helping ensure daily operations run smoothly. The ideal candidate is someone who takes pride in their work, values accuracy and consistency, and enjoys being a reliable member of a team. You will be comfortable managing your own responsibilities, working closely with management, and assisting with a variety of tasks as business needs arise. Previous experience within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment would be particularly well suited to this opportunity. This position is ideal for someone seeking a stable, long-term opportunity where they can contribute their experience, build strong working relationships, and become a valued member of an established organization. Key Responsibilities: Accounting & Financial Administration - Process day-to-day accounts payable transactions, including vendor invoices, payments, and financial recordkeeping. - Assist with accounts receivable activities, customer invoicing, payment follow-ups, and account discrepancies. - Perform general bookkeeping and transactional accounting duties, ensuring financial records remain accurate and organized. - Assist with account reconciliations and the investigation of invoice or payment discrepancies. - Review and process purchase orders, matching invoices and supporting documentation as required. - Maintain organized accounting records and assist with financial reporting and other accounting-related administration. Administration & Business Operations - Provide general administrative and operational support to management and internal teams. - Assist with purchasing activities, including purchase order preparation, supplier communication, and order tracking. - Prepare and maintain inventory reports, customer records, and operational spreadsheets. - Support administrative activities related to customer accounts, including data entry, documentation, and record maintenance. - Provide backup support for order processing, invoicing, and customer service as needed. - Communicate with internal teams, customers, and suppliers to ensure accurate information and timely follow-up. - Assist with general office coordination and other administrative responsibilities as required. Qualifications & Experience: - 3-5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative position. - Experience working within a small to mid-sized manufacturing, wholesale, distribution, or similar business environment is strongly preferred. - Strong hands-on experience with accounts payable, invoicing, purchase orders, and day-to-day accounting transactions. - Previous exposure to accounts receivable, account reconciliations, and general bookkeeping activities. - Experience with SAP or another ERP/accounting system; SAP experience would be considered an asset. - Proficiency in Microsoft Excel and the ability to maintain accurate spreadsheets and reports. - Familiarity with purchasing, inventory administration, or order processing would be an asset. - Strong organizational skills, attention to detail, and the ability to manage multiple responsibilities independently. - A practical, dependable, and team-oriented approach, with a willingness to assist wherever needed. - Strong communication skills and the ability to work comfortably with management, colleagues, customers, and suppliers. - An interest in a stable, long-term position within a smaller, collaborative business environment. Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #twe1

What you’ll do

Process accounts payable and receivable transactions, invoices, purchase orders, reconciliations, and bookkeeping while maintaining accurate financial records and reports. Provide administrative and operational support, including purchasing, inventory and customer record maintenance, order processing, and communication with management, colleagues, customers, and suppliers.

Requirements

Requires 3–5+ years of experience in accounts payable, bookkeeping, accounting administration, or a combined accounting and administrative role; experience in a small or mid-sized manufacturing, wholesale, or distribution business is strongly preferred. Candidates should have hands-on experience with accounting transactions, invoicing, and purchase orders, along with Excel proficiency, organizational skills, attention to detail, and strong communication; SAP or another ERP system is expected, with SAP an asset.

Listed skills

• Accounts receivable · Preferred
• Bookkeeping · Preferred
• Microsoft Excel · Preferred
• ERP systems · Preferred
• SAP · Preferred
• Customer service · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Bookkeeping
• Invoice Processing
• Purchase Order Processing
• Account Reconciliation
• Financial Recordkeeping
• Microsoft Excel
• ERP Systems
• SAP
• Purchasing
• Inventory Administration
• Order Processing
• Customer Service
• Supplier Communication
• Organization and Attention to Detail

Job areas

• Finance & Accounting
• Administrative
• Manufacturing
• Logistics
• Customer Service & Support

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