Administrative Associate

Job summary

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Job details

Position: Administrative Associate Location: Toronto, ON (On-Site) Salary: $27-$29 per hour Job Type: 2 months (potential for extension) Posting Type: Open vacancy Our client, a well-established organization in Downtown Toronto, is seeking an organized and detail-oriented Administrative Associate. This role provides administrative and operational support in a fast-paced professional environment and requires strong organization, communication, discretion, and initiative. Key Responsibilities: - Manage calendars and coordinate internal and external meetings, including room bookings, technology, catering, materials, and other logistics. - Monitor emails and correspondence, prioritize urgent requests, track deadlines and follow-ups, and ensure timely responses. - Prepare, proofread, and edit agendas, meeting minutes, reports, presentations, correspondence, and other administrative documents. - Maintain accurate electronic records, databases, contact lists, and filing systems while ensuring confidential information is handled appropriately. - Support financial administration by processing invoices, monitoring expenses, reconciling transactions, and maintaining accurate budget records. - Provide administrative support for committees, events, workshops, special projects, and other organizational initiatives as required. Qualifications: - Post-secondary education or equivalent combination of education and relevant experience, with 2+ years of administrative experience. - Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams. - Excellent organization, time management, and attention to detail. - Strong written, verbal, research, and communication skills. - Experience supporting senior leaders, teams, or complex administrative operations is an asset. Please send your resume in Word version to angela.quilan@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Coordinate calendars, meetings, correspondence, and administrative documents while maintaining accurate and confidential records. Support financial administration, committees, events, workshops, and special projects.

Requirements

Requires post-secondary education or an equivalent combination of education and relevant experience, plus at least two years of administrative experience. Candidates should have strong Microsoft Office skills, organization, time management, attention to detail, and written, verbal, research, and communication skills; experience supporting senior leaders or complex operations is an asset.

Listed skills

• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Email and Correspondence Management
• Document Preparation and Editing
• Records Management
• Database Management
• Confidentiality
• Invoice Processing
• Expense Monitoring
• Transaction Reconciliation
• Budget Recordkeeping
• Event and Committee Support
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Job areas

• Administrative
• Finance & Accounting

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