Administrative Coordinator

Original job posting

Provide day-to-day administrative support, coordinate calendars and meetings, and prepare, proofread, and edit correspondence, reports, and other documents. Maintain files and records, manage calls and email, track deadlines, assist with billing, and coordinate office supplies and operational needs.

Job details

Position: Administrative Coordinator Location: Downtown Toronto, ON (On-Site) Salary: $24-$26 per hour Job Type: Temporary Contract Posting Type: Open Vacancy Our client, a small and established professional services firm in downtown Toronto, is seeking an experienced Administrative Coordinator for a temporary contract. The successful candidate will provide day-to-day administrative support, manage scheduling and documentation, and help ensure the office runs smoothly. This role is ideal for someone organized, professional, and comfortable working independently in a small, close-knit team. What You'll Do: - Provide day-to-day administrative support to a small professional team, including calendar and meeting coordination - Prepare, format, proofread, and edit correspondence, reports, and other documents - Organize and maintain electronic and physical files, records, and documentation - Manage incoming calls and email correspondence and liaise professionally with clients and external contacts - Track deadlines, follow up on outstanding items, and assist with billing and general office administration - Coordinate office supplies and other day-to-day operational needs while taking initiative to keep the office running smoothly What We're Looking For: - Previous administrative experience in a professional office environment - Experience in legal, consulting, accounting, financial services, or another professional services environment is an asset - Strong written and verbal communication skills with a polished and professional approach - Highly organized, detail-oriented, and able to manage multiple priorities and deadlines - Confident working independently with strong judgment, initiative, and follow-through Please send a Word version of your resume to angela.quinlan@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Provide day-to-day administrative support, coordinate calendars and meetings, and prepare, proofread, and edit correspondence, reports, and other documents. Maintain files and records, manage calls and email, track deadlines, assist with billing, and coordinate office supplies and operational needs.

Requirements

Previous administrative experience in a professional office environment is required, while experience in legal, consulting, accounting, financial services, or another professional services setting is an asset. Candidates should have strong communication skills, be highly organized and detail-oriented, manage competing priorities and deadlines, and work independently with sound judgment and initiative.

Listed skills

• Administrative Support · Preferred
• document preparation · Preferred
• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• client relations · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Calendar Coordination
• Meeting Coordination
• Document Preparation
• Proofreading
• Editing
• File Management
• Records Management
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Deadline Management
• Client Relations
• Initiative
• Independent Judgment

Job areas

• Administrative