HR Administrator

Job summary

Support day-to-day operational, administrative, and people-related processes, including reporting, spreadsheet maintenance, follow-up calls, documentation, and keeping internal systems and external portals accurate. Provide office and team coordination, assist with reviewing applications for internal opportunities, and take ownership of ad hoc projects and process improvements.

Job details

Position: HR Administrator Location: Toronto, ON - Hybrid Salary: $60,000-$65,000 Job Type: Permanent Posting Type: Open vacancy Our client, a boutique professional services firm in Toronto, is seeking a bright, organized and proactive HR Administrator to join its small, high functioning and collaborative team. This is an excellent opportunity for someone building their administrative/operational career and has 1-2 years of administrative, coordination, HR or people operations experience who is looking to take on greater ownership in a fast-paced professional environment. The successful candidate will support a variety of operational, administrative and people-related processes while helping manage recurring reporting, documentation, internal tracking and day-to-day team coordination. This role requires someone who is highly organized, communicates professionally and enjoys taking initiative. Responsibilities will include: - Support a variety of day-to-day operational and administrative processes - Prepare and maintain regular reports and spreadsheets - Conduct follow-up calls and gather information for reporting purposes - Coordinate documentation and other administrative requirements - Maintain accurate information across internal systems, databases and external portals - Assist with reviewing applications for internal opportunities - Provide general administrative and operational support to the broader team - Assist with office coordination and day-to-day administrative needs - Take ownership of ad hoc projects and process improvements as they arise What we're looking for: - Approximately 1-2 years of experience in administration, operations, HR, people coordination or a similar role - University degree or comparable post-secondary education - Strong written communication skills and excellent attention to detail - Comfortable working with Excel, trackers, databases and administrative systems - Strong organizational skills with the ability to manage recurring deadlines and competing priorities - Professional and confident communication skills - Positive, collaborative attitude and a willingness to take on new responsibilities This role is well suited to someone early in their career who enjoys a combination of coordination, reporting, people interaction and hands-on administration and wants to continue building their experience within a supportive professional team. Please send your resume in Word format to angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Support day-to-day operational, administrative, and people-related processes, including reporting, spreadsheet maintenance, follow-up calls, documentation, and keeping internal systems and external portals accurate. Provide office and team coordination, assist with reviewing applications for internal opportunities, and take ownership of ad hoc projects and process improvements.

Requirements

The role seeks approximately 1–2 years of experience in administration, operations, HR, people coordination, or a similar area, along with a university degree or comparable post-secondary education. Candidates should have strong written and professional communication, attention to detail, organizational skills, and comfort using Excel, trackers, databases, and administrative systems.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Operations Coordination · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Reporting · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administration
• Operations Coordination
• Human Resources Support
• Reporting
• Spreadsheet Management
• Follow-Up Calls
• Documentation Management
• Database Management
• Excel
• Attention To Detail
• Written Communication
• Professional Communication
• Organization
• Deadline Management
• Process Improvement
• Office Coordination

Job areas

• Human Resources
• Administrative

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