Property Administrator

Job summary

The Property Administrator will oversee the commercial real estate lease portfolio by maintaining lease databases and processing rent payments. They will also serve as the primary liaison with landlords to ensure financial and contractual compliance.

Job details

Recipe Unlimited Corporation is Canada’s leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, Montana’s, Olive Garden Canada, Kelseys, Bier Markt, East Side Mario’s, The Landing Restaurant Group, New York Fries, The Pickle Barrel & Catering, State & Main, Elephant and Castle, Original Joe’s, Fresh Kitchen + Juice Bar, The Burger’s Priest, Blanco Cantina and Anejo. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular, well-loved brands in Canada. Variety isn’t the only thing we offer – we are passionate about our industry, we celebrate and support diversity of thought, we are innately curious and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities and our planet. Recipe is looking for a skilled Commercial Real Estate professional to step into the role of Property Administrator. In this position, you will oversee our commercial real estate lease portfolio, which involves maintaining the lease database, processing rent payments, upholding financial and contractual compliance, and acting as the primary liaison with landlords. What you will do in this role: Database & Portfolio Management Abstract and input critical lease terms, dates, financial commitments, and clauses into lease management software (e.g., Lucernex) Maintain up-to-date digital lease documentation files Monitor key dates including lease expirations, renewal options, rent increases, and notice deadlines Financial Management & Billing Review rent statements and annual reconciliation statements for accuracy Process rental payments for Common Area Maintenance (CAM) and property tax reconciliations Review and update annual Common Area Maintenance (CAM) and property tax estimates Compliance & Communication Serve as the primary point of contact for landlords, property managers, and internal business partners regarding lease obligations Ensure full compliance with lease terms and insurance certificate requirements Assist with landlord estoppel certificate requests What we are looking for from you: Minimum of 1–3 years of dedicated, hands-on experience in Commercial Real Estate Lease Administration Solid understanding of commercial lease structures, processes, and leasing terminology Post-secondary education in Accounting, Finance, Business Administration, or a directly related field Proficiency in lease administration software (Lucernex, CoStar, Yardi, MRI, Visual Lease) Strong attention to detail, analytical mindset and communication skills What’s in it for you? Flexible/Hybrid work environment Salary $55,000 - 70,000 You’d be joining a close-knit, innovative team of creative and energetic go-getters You’d be a part of Canada’s largest full-service restaurant company that leads the industry in size and innovation 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands A welcoming, fun and safe work environment founded on respect Career advancement opportunities with a company that owns some of Canada’s most iconic restaurant brands Industry-leading benefits, wellness programs, and total rewards programs Recipe is committed to providing a diverse, equitable and inclusive workplace. Celebrating people, being passionate and curious, owning it, and doing the right thing are the values that guide how we build our teams, support our franchisees and create a company that unlocks the full potential of everyone. Recipe is dedicated to providing accommodations in accordance with applicable human rights and accommodation legislation. For individuals that require accommodations please contact recruit@recipeunlimited.com

What you’ll do

The Property Administrator will oversee the commercial real estate lease portfolio by maintaining lease databases and processing rent payments. They will also serve as the primary liaison with landlords to ensure financial and contractual compliance.

Requirements

Candidates must have 1–3 years of dedicated experience in commercial real estate lease administration and a solid understanding of lease structures. A post-secondary education in Accounting, Finance, or Business Administration is required.

Benefits

• Flexible/Hybrid work environment
• Associate discount dining card
• Monthly dining allowance
• Wellness programs
• Total rewards programs
• Career advancement opportunities

Listed skills

• Attention to detail · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Commercial real estate
• Lease administration
• Database management
• Financial management
• Contractual compliance
• Lucernex
• CoStar
• Yardi
• MRI
• Visual Lease
• Analytical mindset
• Attention to detail
• Communication skills
• Rent reconciliation
• CAM processing
• Commercial Real Estate
• Workplace Inclusivity
• Energetic
• Estoppel
• Curiosity
• MRI (Property Management Software)
• Yardi (Property Management Software)
• Accounting
• Reconciliation
• Billing
• Business Administration
• Communication
• Finance
• Financial Management
• Franchising
• Innovation
• Project Management Software
• Portfolio Management
• Property Tax
• Restaurant Operation
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Food & Beverage
• Management & Leadership
• Property Administrator
• Real Estate / Property Accountant
• Accountants
• Accountants and Auditors

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