Executive Assistant

Job summary

Manage senior executives’ calendars, meetings, travel, communications, and priorities, while coordinating board meetings and corporate documents. Collaborate with Legal, Finance, and other teams to support business activities and handle confidential matters professionally.

Job details

Our client is seeking an Executive Assistant to provide high-level administrative and coordination support to senior executives within a dynamic organization. This role will manage executive schedules, meetings, travel, communications, and select board and corporate administration activities. The ideal candidate will bring strong executive support experience, exceptional organizational skills, and the discretion and judgment required when handling confidential information. Your Success Will Be Defined By Your Ability To Manage complex calendars, scheduling, and meeting coordination for senior executives Coordinate board meetings, including materials, logistics, and attendee requirements Arrange business travel, on-site meetings, and related logistics Draft, proofread, and coordinate internal and external communications Facilitate the execution and distribution of corporate documents Anticipate executive needs and ensure priorities and commitments are effectively managed Collaborate with Legal, Finance, and other internal teams to support business activities Maintain professionalism and confidentiality across all executive and corporate matters Your strengths include: 5+ years of experience as an Executive Assistant or in a similar senior administrative role Post-secondary education in Business Administration or a related field, or equivalent experience Excellent organizational, prioritization, and calendar management skills Strong written and verbal communication abilities High level of discretion, professionalism, and sound judgment Proficiency with Microsoft 365 and standard business applications Familiarity with AI-enabled productivity tools considered an asset Valid passport and ability to travel to the United States as required Ability to work full-time, in-office in Edmonton If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Tania Christensen. Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more. Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search Contact us today - Your Search Partner - www.recruitmentpartners.ca

What you’ll do

Manage senior executives’ calendars, meetings, travel, communications, and priorities, while coordinating board meetings and corporate documents. Collaborate with Legal, Finance, and other teams to support business activities and handle confidential matters professionally.

Requirements

Requires 5+ years of executive assistant or similar senior administrative experience, along with strong organizational, prioritization, calendar management, and communication skills. Candidates need discretion, Microsoft 365 proficiency, and the ability to work full-time in-office in Edmonton; post-secondary education or equivalent experience, a valid passport, and ability to travel to the United States are also specified.

Listed skills

• written communication · Preferred
• Microsoft 365 · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Board Meeting Administration
• Travel Coordination
• Business Logistics
• Written Communication
• Proofreading
• Corporate Document Administration
• Prioritization
• Confidentiality
• Professional Judgment
• Microsoft 365
• AI-Enabled Productivity Tools

Job areas

• Administrative
• Management & Leadership

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