Office Services Coordinator

Job summary

Supervise daily site operations and staff while performing document-specialist or other operational work for most of the time. Maintain customer relationships, train staff, oversee payroll accuracy and shift costs, ensure quality and deadlines, resolve order and invoicing issues, and complete site reports.

Job details

Job Description Site Leader - Hourly Ricoh is currently looking for career-oriented individual to supervise the day-to-day operations and staff of specified location. The Assistant Manager may run shifts or site solo. Functions as a document specialist or other operations worker the majority of the time. This position is trained to handle hiring, firing and job performance responsibilities and will conduct these activities as needed. Also, will be able to complete month-end management reports in the absence of the Site Manager. RESPONSIBLILTIES Responsible for effective implementation and management of Ricoh Service Excellence Handles formal contact with the customer on a daily basis Provides training on workflow and machine operations Ensures payroll accuracy by overseeing and correcting all time clock punches Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies Ensures the quality of operations for shift by assisting in the achievement of goals Meets quality and deadline standards by the effective use of job scheduling practices Maintains efficient workflow by holding direct reports accountable for quality and efficiency of their work Facilitates resolution of issues concerning pricing, orders-in and invoicing by interacting and communicating with sales department Completes site reports and other paperwork as necessary Qualifications EDUCATION & EXPERIENCE: High School Diploma or equivalent work experience Minimum 3-5 years of experience working in a mail room or copy centre Require experience in use of shrink-wrap, paper cutter, hole driller, bindery equipment, jogger, tape machine, electric stapler, scales, collators and related equipment Skills Excellent interpersonal skills with the ability to quickly develop business relationships Strong self-motivation to drive results Excellent communication skills both verbal and written Effective use of Microsoft Office Ability to lift 30+lbs. as necessary About Us Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow. Invest In Yourself At Ricoh, you can: Select the medical, dental, life, and disability insurance coverage that fits your needs. Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions. Augment your education with team member tuition assistance programs. Enjoy paid vacation time and paid holidays annually. Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development. JOB INFO Job Identification : 8638 Job Category : Service Delivery Posting Date : 2026-10-05T14:03:50+00:00 Degree Level : Three Years College Locations : Mississauga, ON, Canada Salary Range : $24-$25 Driving requirements : Personal Vehicle

What you’ll do

Supervise daily site operations and staff while performing document-specialist or other operational work for most of the time. Maintain customer relationships, train staff, oversee payroll accuracy and shift costs, ensure quality and deadlines, resolve order and invoicing issues, and complete site reports.

Requirements

Requires a high school diploma or equivalent work experience and 3–5 years of mailroom or copy-centre experience. Candidates must be experienced with specified finishing and production equipment, proficient in Microsoft Office, strong communicators, and able to lift more than 30 pounds as needed.

Benefits

• Medical Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• Retirement Plan With Company Matching Contributions
• Tuition Assistance
• Paid Vacation
• Paid Holidays
• Health And Wellness Benefits
• Personal And Professional Development

Listed skills

• Time management · Preferred
• Training · Preferred
• Quality assurance · Preferred
• Cost Control · Preferred
• interpersonal skills · Preferred
• issue resolution · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Site Operations Supervision
• Staff Management
• Customer Relations
• Training
• Payroll Accuracy
• Cost Control
• Quality Assurance
• Job Scheduling
• Workflow Management
• Issue Resolution
• Written And Verbal Communication
• Interpersonal Skills
• Microsoft Office
• Mailroom And Copy Centre Operations
• Bindery Equipment Operation
• Time Management

Job areas

• Management & Leadership
• Administrative
• Customer Service & Support

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