Administrative Assistant

Job summary

Manage reception duties, including answering and directing calls, responding to inquiries, welcoming visitors, and handling incoming and outgoing mail. Maintain office supplies and records, perform clerical tasks, and provide administrative support to multiple departments.

Job details

Back to Careers Administrative Assistant Sylvan is a premier AI-enabled construction services platform powering North American industries through a wide range of multi-trade capabilities. With expertise spanning data centers, energy, automotive, higher education, government, retail, commercial and industrial sectors, Sylvan provides advanced services from planning to project execution and ongoing service maintenance. By combining intelligent technology, expertise, and a commitment to safety and quality, Sylvan is dedicated to driving success for its clients and partners. Sylvan is seeking a professional and organized Administrative Assistant to support daily office operations and serve as the first point of contact for employees, clients, and visitors. This role is ideal for someone who enjoys a fast-paced environment, takes pride in delivering exceptional service, and can effectively manage multiple priorities while maintaining a welcoming and professional front-desk presence. The Administrative Assistant will play a key role in keeping office operations running smoothly while providing administrative support across multiple teams. Essential Duties & Responsibilities Answer, screen, and direct incoming phone calls while taking and delivering accurate messages Respond to general inquiries via phone and email in a professional and timely manner Maintain an organized and welcoming reception area Monitor office supply inventory and coordinate replenishment as needed Receive, sort, and distribute incoming mail, packages, and courier deliveries Prepare and manager outgoing mail and correspondence. Perform general clerical duties including filing, photocopying, scanning, and document management Provide administrative support and assist with overflow tasks for multiple departments as needed Support day-to-day operations while ensuring a positive experience for visitors and employees Required Skills & Experience Administrative, receptionist, office coordinator, or related experience preferred Proficiency with Microsoft Office applications including Outlook, Word, and Excel required Strong verbal and written communication skills with the ability to interact professionally with employees, customers, and vendors Excellent organizational skills and attention to detail with the ability to manage multiple tasks simultaneously Willingness to learn, adaptability, reliability, and a strong team-player mindset Ability to maintain highly professional and attentive front-desk presence while supporting multiple teams and priorities Apply Today Send your resume to abloom@sylvan-inc.com Back to Careers

What you’ll do

Manage reception duties, including answering and directing calls, responding to inquiries, welcoming visitors, and handling incoming and outgoing mail. Maintain office supplies and records, perform clerical tasks, and provide administrative support to multiple departments.

Requirements

Administrative, receptionist, office coordinator, or related experience is preferred, along with proficiency in Microsoft Outlook, Word, and Excel. Candidates should have strong communication and organizational skills, attention to detail, adaptability, reliability, and the ability to manage multiple priorities professionally.

Listed skills

• Customer service · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Reception
• Phone Call Screening
• Email Communication
• Customer Service
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Organization
• Attention To Detail
• Multitasking
• Written Communication
• Verbal Communication
• Mail And Package Handling
• Document Management
• Teamwork

Job areas

• Administrative
• Customer Service & Support
• Construction

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