Proposal Specialist

Surrey, BC
On-site
Posted Oct 9, 2026
1 position

$30–$40 / hour

Opens LinkedIn

Employment type: Full-time
Experience level: Mid-level · 3+ years
Minimum education: College diploma
Posting language: English
Working hours: 40 hours per week
Seniority: Mid-Senior level

Job summary

Lead the preparation, writing, review, and submission of proposals, RFPs, bids, and related business development materials, coordinating input across internal teams and subject matter experts. Track submissions and outcomes, support clarifications and pricing revisions, maintain document standards, and improve proposal processes while managing competing deadlines.

Job details

About The Role The successful candidate will work closely with Estimating, Project Management, Operations, Safety, and other internal teams to develop proposals that meet client requirements and submission deadlines. Key Responsibilities Lead the end-to-end preparation of complex proposals, RFPs, bids, and strategic submissions. Write, edit, format, and structure clear, persuasive, and professional proposal content. Coordinate with Estimating, Operations, Project Management, Safety, and subject matter experts to gather and validate information. Manage bid clarification processes, including coordinating responses and ensuring submissions meet required deadlines. Support pricing revisions and negotiations during post-submission stages. Track proposal submissions, confirmations, outcomes, and follow-up requirements. Maintain proposal templates, presentations, project profiles, brochures, and other business development materials. Ensure proposal documents are accurate, consistent, compliant, and aligned with company standards. Conduct quality and peer reviews of proposals before submission. Maintain document control processes and proposal department standards. Provide guidance and writing support to junior team members and bid teams. Help improve proposal processes, workflows, and overall efficiency. Manage multiple proposals and competing priorities while meeting firm deadlines. Collaborate with team members and provide support during periods of high proposal volume. Qualifications & Experience 3+ years of experience in proposal coordination, proposal management, technical writing, or a related field. Experience working in a construction, engineering, or heavy industrial environment is preferred. Post-secondary diploma or degree in Business, Communications, Marketing, or a related field. Strong professional writing, editing, proofreading, and communication skills. Excellent attention to detail and ability to produce concise, well-structured content. Strong organizational and time-management skills with the ability to manage multiple deadlines. Proficiency with Microsoft Word, Excel, and PowerPoint. Ability to collaborate effectively with teams across different departments. Experience with Adobe InDesign, Illustrator, or similar marketing/design tools is an asset. Self-motivated, dependable, and comfortable working in a fast-paced environment. What We Offer Casual dress Dental care Disability insurance Employee assistance program Life insurance On-site parking RRSP matching Vision care Wellness program

What you’ll do

Requirements

Requires at least three years of experience in proposal coordination or management, technical writing, or a related field; construction, engineering, or heavy industrial experience is preferred. A post-secondary diploma or degree in Business, Communications, Marketing, or a related field is requested, along with strong writing, editing, organizational, collaboration, and Microsoft Office skills; design software experience is an asset.