AP Coordinator

Job summary

The Accounts Payable Coordinator will oversee daily operations of the AP function, ensuring timely and accurate processing of invoices. This role includes collaborating with internal stakeholders and vendors to maintain financial integrity and support ERP transformation initiatives.

Job details

Location: Calgary, AB Company: Calgary Fasteners & Tools Department: Finance & Accounting Reports To: Accounts Payable Lead Position Summary The Accounts Payable Coordinator will oversee the daily operations of the AP function, ensuring timely and accurate processing of invoices, adherence to policy, and coordination with internal stakeholders and vendors. This role is critical in maintaining financial integrity and supporting the company’s ERP transformation initiatives. This role will also lead and support the management of our rebates program. Key Responsibilities · Review and validate processed invoices and payments for accuracy and compliance. · Approve payment variances under $100, ensuring proper documentation and authorization. · Maintain and update the approved vendor list; verify new and modified banking information. · Collaborate with the ERP implementation team to align AP workflows with NetSuite capabilities. · Support periodic vendor performance reviews using scorecard-based evaluations. · Ensure adherence to internal controls and audit requirements. · Act as a liaison between AP clerks, branch controllers, and corporate finance leadership. · Assist in onboarding new vendors and resolving payment discrepancies. · Contribute to reporting and analytics related to AP metrics and vendor spend. Qualifications · Minimum 5 years of experience in accounts payable or related finance roles. · Strong understanding of AP policies, vendor management, and ERP systems (NetSuite preferred). · Experience with invoice processing, payment approvals, and financial controls. · Excellent organizational and communication skills. · Proficiency in Microsoft Excel and financial reporting tools. Preferred Attributes · Experience in a multi-branch or multi-entity organization. · Familiarity with integration projects and change management. · Ability to work independently and manage competing priorities. Why Join Us? Be part of a dynamic team driving digital transformation in finance. Competitive compensation and benefits. Opportunities for professional development and advancement. Collaborative culture with a focus on innovation and integrity. Company Overview The Fastener Group (TFG) is a leading industrial distribution organization specializing in fasteners, tools, and industrial supplies, serving construction, manufacturing, and industrial customers across Western Canada. TFG operates a multi‑branch distribution model supported by centralized procurement, strong supplier partnerships, and disciplined inventory management. We thank all candidates for their interest, however only candidates selected for an interview will be contacted.

What you’ll do

The Accounts Payable Coordinator will oversee daily operations of the AP function, ensuring timely and accurate processing of invoices. This role includes collaborating with internal stakeholders and vendors to maintain financial integrity and support ERP transformation initiatives.

Requirements

Candidates should have a minimum of 5 years of experience in accounts payable or related finance roles. A strong understanding of AP policies, vendor management, and ERP systems is essential, along with excellent organizational and communication skills.

Benefits

• Competitive Compensation
• Professional Development
• Advancement Opportunities

Listed skills

• collaborative · Preferred
• ERP systems · Preferred
• ERP · Preferred
• Microsoft Excel · Preferred
• management · Preferred
• Communication · Preferred
• Reporting · Preferred
• Accuracy · Preferred
• Development · Preferred
• Audit · Preferred
• Accounting · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Vendor Management
• ERP Systems
• Invoice Processing
• Financial Controls
• Organizational Skills
• Communication Skills
• Microsoft Excel
• Financial Reporting
• Change Management
• Rebates Program
• Audit Requirements
• Payment Approvals
• Performance Reviews
• Collaboration
• Documentation

Job areas

• Finance & Accounting
• Administrative
• Consulting

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