Research Events & Administration Coordinator

Job summary

Coordinate internal and external research events from planning through follow-up, including logistics, venues, bookings, budgets, materials, communications, and event details for in-person and virtual experiences. Provide administrative and communications support to the research team and help showcase the university’s research, people, and partnerships.

Job details

About Toronto Metropolitan For more than 75 years, Toronto Metropolitan University (formerly known as Ryerson University) has been shaping the next generation of leaders through its uniquely innovative, entrepreneurial and career-focused approach to higher education. Driven by bold leadership, cutting-edge research and a deep commitment to academic excellence, TMU collaborates with students, faculties, staff and partners to push boundaries, reimagine solutions and create meaningful change in an increasingly interconnected world. For a more in-depth understanding of our vision, core values and ongoing work, please see our academic plan TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada. In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter. About The Office Of Vice-President, Research & Innovation (OVPRI) As Canada's comprehensive innovation university, Toronto Metropolitan University engages in scholarly, research and creative (SRC) activity that addresses real-world challenges to drive economic growth and improve quality of life for Canadians. Our strong focus on innovation and evidence-based research has made us a preferred partner for government, industry, not-for-profit organizations, communities and individuals. Together, we are improving processes, developing new technologies and services, and creating new companies and social enterprises. The Office of the Vice-President, Research and Innovation (OVPRI) establishes the strategic direction and oversees the administration of Toronto Metropolitan University’s scholarly, research, and creative activity (SRC) enterprise, including grants administration, external funding, SRC policies, partnerships and collaborations, commercialization, and business development. The Opportunity What happens when groundbreaking research has a story that deserves to be seen, heard, and shared? As Research Events & Administration Coordinator in the OVPRI, you'll help bring TMU's research community and its remarkable work into the spotlight. From showcasing innovative discoveries to creating opportunities for researchers to connect with colleagues, partners, and the broader community, you'll help create the experiences that demonstrate the impact and breadth of research taking place across the university. In this dynamic role, you'll coordinate internal and external research events that strengthen TMU's reputation as a destination for innovation, discovery, and research excellence. You'll help bring events to life from the initial planning stages through to the final follow-up—coordinating logistics, preparing materials, supporting communications, overseeing event details, and ensuring every element comes together seamlessly, whether the experience is in person or virtual. You'll also provide essential administrative support to research communications and the day-to-day operations of the team, helping ensure that ideas move from planning to execution efficiently and effectively. Your organization, attention to detail, and ability to anticipate what is needed will help researchers, leaders, partners, and guests have an engaging and memorable experience. Whether you're coordinating a high-profile research showcase, supporting a virtual event, preparing communications materials, or ensuring the details behind the scenes are taken care of, your work will help amplify the people and ideas driving innovation at TMU. This is an opportunity to be at the centre of research, storytelling, and engagement helping showcase the discoveries, people, and partnerships that are shaping the future. If you love bringing people together, thrive on making complex events feel effortless, and want to play a role in telling the story of research that matters, this is a chance to make your mark at TMU. Qualifications To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications: Completion of a post-secondary degree in a relevant field, such as Business Communication, Marketing, Journalism, English, or a related field. A minimum of three (3) years of relevant work experience, preferably in marketing/branded communications, hospitality or event management with additional capacity of providing administrative support. Experience in assessing venues; maintaining bookings and invitations; budget planning and coordinating staff, volunteers, and vendors. Experience working in team environments within a fast-paced academic setting. Excellent oral and written communications skills to prepare and support the creation of promotional materials and presentations Demonstrated knowledge of office software (MS Office, Google Workspace) Equivalent experience or a combination of equivalent experience and education may be accepted in place of education. Additional Information (OPSEU) Position Number(s)20001339Reports ToDirector, Research CommunicationsDepartmentOVPRIEmployee GroupOPSEUVacancy TypeTerm - this is a current vacancyWork LocationHybridStart DateASAPEnd Date1 year from start dateHours of Work36.25Grade 11Salary Scale$77,229.75 - $92,216.33Hiring Salary Range$77,229.75 - $84,391.06TA SpecialistClaudiuPosting DateOct 6, 2026Application Close DateOct 14, 2026 Equivalent experience or a combination of equivalent experience and education may be accepted in place of education. As part of the selection process, candidates may be required to complete an occupational assessment. Applications will only be accepted online through Toronto Metropolitan University's career site. We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, starting with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please submit your request through the AskHR webform. All information received in relation to accommodation will be kept confidential.

What you’ll do

Coordinate internal and external research events from planning through follow-up, including logistics, venues, bookings, budgets, materials, communications, and event details for in-person and virtual experiences. Provide administrative and communications support to the research team and help showcase the university’s research, people, and partnerships.

Requirements

A post-secondary degree in a relevant field is required, along with at least three years of relevant experience, preferably in marketing or branded communications, hospitality, or event management with administrative support experience. Candidates should have experience with venues, bookings and invitations, budgets, and coordinating staff, volunteers, and vendors; strong oral and written communication skills; experience in a fast-paced academic team environment; and knowledge of Microsoft Office and Google Workspace.

Listed skills

• Administrative Support · Preferred
• Vendor Coordination · Preferred
• written communication · Preferred
• Microsoft Office · Preferred
• Google Workspace · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event Coordination
• Event Planning
• Administrative Support
• Venue Assessment
• Booking Management
• Invitation Management
• Budget Planning
• Staff Coordination
• Volunteer Coordination
• Vendor Coordination
• Written Communication
• Oral Communication
• Promotional Materials
• Presentation Preparation
• Microsoft Office
• Google Workspace

Job areas

• Administrative
• Education
• Marketing
• Hospitality
• Science & Research

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