Executive Assistant

Original job posting

The role involves providing dedicated administrative support to senior executives, including calendar and travel management. Additionally, the position supports the HR team with onboarding, benefits administration, and the company's charitable donation program.

Job details

Our client is a large, private multi-family office. Due to continued growth, this role will operate as a dedicated Executive Assistant to senior executives while also providing broader support across the HR team. What You'll Do Manage active calendars for senior executives, including scheduling, meeting logistics, and travel as needed Own recurring team expenses and invoicing on a weekly cycle Handle document management and HRIS updates filing, uploads, and record keeping Support onboarding and benefits administration at an administrative level (collecting forms, routing them to the right places, tracking completion) Administer the company's charitable donation matching program, including the seasonal push ahead of CRA deadlines Take on the range of smaller administrative tasks across the team that add up to real impact Handle sensitive information with complete discretion What We're Looking For 2-4+ years of administrative, coordination, or assistant experience in a corporate environment Sound judgment and the ability to work independently once pointed in the right direction Polished written communication you can write a professional email without being coached on it Genuine discretion; this is a private organization and confidentiality matters more here than in most places, both during the hiring process and on the job Strong Microsoft Office skills An interest in using AI tools to work more efficiently the team actively uses Claude and Copilot A collaborative, roll-up-your-sleeves attitude Able to commit to three days per week in office now

What you’ll do

The role involves providing dedicated administrative support to senior executives, including calendar and travel management. Additionally, the position supports the HR team with onboarding, benefits administration, and the company's charitable donation program.

Requirements

Candidates need 2-4+ years of corporate administrative experience and proficiency in Microsoft Office and AI tools like Claude and Copilot. Strong discretion, polished written communication, and a collaborative attitude are essential.

Listed skills

• invoicing · Preferred
• Onboarding · Preferred
• written communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Expense Management
• Invoicing
• HRIS Management
• Onboarding
• Benefits Administration
• Document Management
• Written Communication
• Microsoft Office
• AI Tools
• Confidentiality
• Discretion

Job areas

• Administrative
• Human Resources
• Finance & Accounting
• Management & Leadership