Accounts Payable Administrator Jobs in Drumheller, AB
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Drumheller, AB
Administrator - Construction
Administrator - Construction
About the role
Job Summary
The Accounts Payable Administrator plays a key role in ensuring the accurate, timely processing of vendor invoices and payments. This position supports the day-to-day efficiency of the accounts payable function by maintaining organized financial records, resolving discrepancies, and collaborating with internal teams and external vendors. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities in a fast-paced environment.
This is a one-year term position with the potential for extension based on business needs and performance.
Key Responsibilities
- Review, verify, and process vendor invoices for accuracy, proper approval, and correct account coding
- Perform three-way matching of purchase orders, receiving documents, and invoices
- Prepare and process scheduled payment runs, including checks, ACH, and wire transfers
- Reconcile vendor statements and respond to vendor inquiries in a timely and professional manner
- Maintain accurate and well-organized accounts payable records, including digital document management
- Assist with month-end close activities, including accruals and accounts payable reporting
- Monitor accounts to ensure payments are issued in accordance with agreed-upon terms
- Investigate and resolve invoice discrepancies related to pricing, quantities, or contract terms in collaboration with internal departments and suppliers
- Process employee expense reports in compliance with company policies
- Support internal and external audits by providing required documentation and explanations
- Identify opportunities for process improvements to enhance efficiency and accuracy within accounts payable
Experience & Qualifications
- Minimum of 2+ years of experience in accounts payable or a related accounting role
- Solid understanding of accounts payable processes, including invoice processing, three-way matching, and payment execution
- Experience working with accounting or ERP systems; proficiency with Microsoft Excel and other Microsoft Office applications
- Strong attention to detail with the ability to maintain accuracy while managing multiple priorities and deadlines
- Excellent organizational and time management skills
- Ability to communicate clearly and professionally with internal teams and external vendors
- Problem-solving mindset with the ability to identify discrepancies and drive resolutions
- Experience supporting month-end close activities and audits is preferred
- Familiarity with expense report processing and internal controls is a plus
Not the right fit? Search for Accounts Payable Administrator jobs in Edmonton, AB
About Gateway Mechanical Services
Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating and air conditioning industry (HVACR).
Attending to 40,000+ service calls per year from 21 locations, Gateway is the largest HVAC & Refrigeration maintenance and installation provider in Western Canada.
Our model is comprised of local teams with fully qualified personnel representing HVAC, refrigeration, plumbing/gas fitting, sheet metal and electrical trades.
These teams are supported by centers of excellence including professional engineers and project managers which ensures Gateway's full technical capability is available for every project and service call.
Visit us at https://gatewaymechanical.ca TSBC License #LBP0001379