The Payroll Specialist is a key member of the Human Resources team, managing full-cycle, bi-weekly payroll for Canada and US pay groups (approximately 250+ in Canada and 35+ in USA). Utilizing UKG Pro and WFM, this role ensures accurate end-to-end processing while coordinating international requirements with third-party providers in the United Kingdom, Australia, UAE, and Malaysia. This role is primarily on-site at our Airdrie Depot, with occasional remote work flexibility.

This role is a comprehensive generalist position that balances hands-on support with full-cycle payroll responsibilities. Reporting to the Director, Human Resources (or designate), you will join a collaborative HR team and participate in a structured knowledge transfer as part of a related upcoming retirement. The ideal candidate will demonstrate a strong commitment to assuming payroll responsibilities, along with a reliable and dedicated work ethic, and a genuine desire to develop and enhance their payroll expertise.

Duties

The duties will include but will not be limited to the following: Process bi-weekly Canada and USA payrolls for both salaried and hourly employees within the designated time periods, while ensuring employees are paid accurately and on time. Process monthly international payrolls with support from third-party agencies for UK Australia, Malaysia, UAE and International payments. Review and audit payroll reports for each payroll run to confirm accuracy. Remit source deduction payments and employee benefit contributions to the relevant governing bodies and/or benefit providers within required deadlines. Administer full-cycle payroll from initiation to completion, ensuring the accurate integration of benefit billings, tax remittances, and payroll deductions. Investigate, review, and recommend enhancements for process changes. Safeguard the integrity of the payroll function by ensuring data accuracy and serving as a trusted advisor to employees and leaders; addressing all payroll inquires with a high degree of confidentiality. Work closely with the HR team to identify gaps in internal processes, procedures, and documentation, and make recommendations to assist with continual improvement. Complete monthly tasks which include processing payroll / benefit invoices, uploading and posting payroll journals, submitting payment requests, reconciling payroll clearing accounts and uploading and posting payroll accruals. Responsible for workers’ compensation remittances and annual returns in all jurisdictions. Audit and review annual PIER reports. Prepare year end government tax documents (T4, W2) and various year end payroll reports as requested. Issue Records of Employment (ROE) in a timely manner through UKG PRO. Supports month-end and year-end requirements for Payroll (including WCB), while working with Finance as necessary to meet month-end and year-end deadlines. Respond to employee queries in a timely manner. Support the Director, HR or delegate to provide reporting on various payroll requirements. Committed to ongoing optimization of UKG PRO platform with ability to adapt to and implement new payroll system management tools as business needs revolve. Develop and maintain written payroll policies and processes. Take ownership of Health, Safety and Environment (HSE) issues and demonstrate enthusiasm and support for HSE. Performs other related duties as required and assigned.

Qualifications and Experience

Post-secondary education in Payroll, Human Resources, Business or related area and or a combination of relevant experience and skills. Demonstrates a commitment to assuming payroll responsibilities, coupled with reliability, dedicated and commitment to developing payroll expertise. Payroll Compliance Professional (PCP) Certificate. Minimum of 5 years of job-related experience, preferably with experience using UKG PRO and WFM platforms, alternative in-house payroll systems experience will be considered. Familiarity with local, provincial, and federal laws as they pertain to Human Resources/Payroll. Proficiency with Microsoft Office (Excel, Word, Teams, Outlook, Power Point). A results-oriented professional with a proven track record of delivering high-accuracy payroll within a collaborative team, while possessing strong time management skills. Excellent people skills and a desire to learn and ability to adapt to a dynamic, growing organization. Strong communication skills both written and verbal. Ability to operate with very high levels of integrity and confidentiality.

We Offer

Competitive compensation package 100% employer paid extended health and dental benefit plan Company paid RRSP contributions – no match required Annual bonus Four (4) Weeks’ Paid Vacation (Prorated in first year) Office closure between Christmas and the New Year Employee Assistance Program Free parking Company Social Committee and events Culture that values trust, open communication, safety, integrity, and accountability Opportunity to gain hands-on experience in a locally operated business with a global reach Climate controlled facility and a clean working shop, focused on safety Emphasis on employee training and professional development

The application deadline for this position is 4:00PM on Monday, August 17, 2026.