ADMINISTRATIVE SECRETARY - 38 WEEKS

Job summary

The administrative secretary is responsible for welcoming clients, managing departmental documentation, and coordinating schedules. They also handle purchase orders, draft correspondence, and support meeting logistics.

Job details

As an administrative secretary in the Student Pathways and Institutional Support department, you welcome, inform and direct clients, draft documents and routine correspondence, follow up on purchase orders and deadlines, and are responsible for the department’s document management. A taste for working with students, a genuine concern for their success and college life, and team spirit are essential to this role. RESPONSIBILITIES Welcome, inform and direct clients by telephone, internal messaging and within the institution; Compose documents, and design and write memos as well as routine correspondence; Process and follow up on purchase orders; Keep deadlines up to date and verify compliance with procedures; Prepare minutes of the meetings you attend and carry out the necessary follow-ups; Keep up to date the data that influence the department’s budgets and produce reports on request in accordance with established procedures; Participate in the development of the college’s filing system and be responsible for the department’s document management; Keep the calendars of the people you work with up to date and organize activities related to their internal or external meetings. REQUIREMENTS Hold a Diploma of Vocational Studies (DVS/DEP) in a field related to the position, or a certificate of studies whose equivalency is recognized by the competent authority; Minimum of four (4) years of experience relevant to the position; Excellent front-line customer service skills; Advanced knowledge of the software used (Word, Excel and Outlook); Knowledge of administrative procedures in education (an important asset); Knowledge of CLARA software (desirable); Dynamism, energy and excellent team player; Proficiency in French language (spoken and written); Professional proficiency in English language (spoken and written). BENEFITS Permanent, full-time position; Three weeks of vacation after one year of continuous service; Group insurance; Retirement savings plan (RREGOP); Health and wellness program; These are determined and applicable in accordance with the provisions of the collective agreement in force. LCI Education is an equal opportunity employer and members of the following target groups are encouraged to apply: women, person with disabilities, native people, visible minorities and ethnic minorities. If you are an applicant/person with a disability, you can receive assistance with the screening and selection process upon request.

What you’ll do

The administrative secretary is responsible for welcoming clients, managing departmental documentation, and coordinating schedules. They also handle purchase orders, draft correspondence, and support meeting logistics.

Requirements

Candidates must hold a Diploma of Vocational Studies (DVS/DEP) or equivalent and possess at least four years of relevant experience. Proficiency in Microsoft Office suite and strong customer service skills are required.

Benefits

• Permanent position
• Full-time position
• Three weeks of vacation
• Group insurance
• Retirement savings plan
• Health and wellness program

Listed skills

• Customer service · Preferred
• Teamwork · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Document management
• Administrative support
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Data entry
• Meeting coordination
• Budget tracking
• Communication
• Teamwork
• Clara software
• Influencing Skills
• Document Management
• Budgeting
• Customer Service
• English Language
• French Language
• Memos
• Linux Certified Instructor
• Filing

Job areas

• Administrative
• Education
• Customer Service & Support
• Administrative Secretary
• Secretary
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

More jobs from LCI Education