Office Manager

Job summary

Provide front-office and administrative support, welcome and assist residents, families, visitors, and service providers, and manage calls and inquiries. Maintain confidential records, support payroll and rental payment processing, prepare documents and reports, coordinate resident move-ins, and help keep the office organized.

Job details

Position: Office Manager Location: On-Site in Vaughan Salary: Up to $65,000 Posting Type: Open Vacancy Job Type: 12-month Contract with Potential for Extension Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Manager to support its busy front office on a 12-month contract. This role is ideal for an experienced administrative professional who enjoys working in a people-focused environment and is comfortable balancing front-office responsibilities with payroll, documentation and day-to-day administrative support. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm, service-oriented approach are essential. What You'll Do: - Provide day-to-day administrative support to the office and management team - Welcome residents, families, visitors and service providers - Answer telephone calls and respond to general inquiries - Maintain resident files, records and other confidential documentation - Support payroll administration, including payroll entry and related updates using Dayforce - Assist with processing rental payments and other basic accounting administration - Prepare documents, correspondence, spreadsheets and reports - Support the coordination of resident move-ins - Assist with filing, data entry, photocopying and document organization - Order office supplies and help keep the front office organized - Provide coverage and general support to the Concierge team - Assist with other administrative duties as required What You Bring: - Previous experience in office administration, reception or a similar administrative support role - Hands-on payroll administration experience - Experience using Dayforce is very nice to have - Experience in retirement living, healthcare, hospitality or residential property management is an asset - Strong organizational and time-management skills - Excellent verbal and written communication skills - A warm, professional and service-oriented approach - Strong attention to detail and discretion when handling confidential information - Proficiency with Microsoft Outlook, Word, Excel and Teams - The ability to work independently, manage multiple priorities and adapt to changing needs - Flexibility and a willingness to assist with a variety of office responsibilities - A valid driver's licence and access to a vehicle Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Provide front-office and administrative support, welcome and assist residents, families, visitors, and service providers, and manage calls and inquiries. Maintain confidential records, support payroll and rental payment processing, prepare documents and reports, coordinate resident move-ins, and help keep the office organized.

Requirements

Previous experience in office administration, reception, or a similar support role and hands-on payroll administration experience are required; Dayforce experience and experience in retirement living or related settings are assets. Candidates should have strong organizational, communication, and time-management skills, proficiency with Microsoft Office tools and Teams, discretion, flexibility, a valid driver's licence, and access to a vehicle.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Microsoft Teams · Preferred
• written communication · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Reception
• Payroll Administration
• Dayforce
• Recordkeeping
• Confidential Document Handling
• Basic Accounting
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Organization
• Time Management
• Verbal Communication
• Written Communication
• Customer Service

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Management & Leadership
• Hospitality

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