Look no further – this position is exclusively offered through Bédard Ressources! Are you someone who loves to do a bit of everything and keep everyone on track? Do you thrive when juggling administrative management, event coordination, a bit of property management, and a ton of projects? This role is made for you! Based in Pointe-Claire, you will join a purpose-driven organization that truly changes lives. You will enjoy a hybrid work model, a full range of benefits, and an environment where boredom is impossible. If you want a vibrant and meaningful role, go for it!

Tasks

• Write and format various documents (correspondence, meeting minutes, reports).
• Prepare agendas, organize board and committee meetings, and manage administrative follow-up.
• Maintain and organize filing and archiving systems.
• Oversee billing, deposits (checks and cash), and mail processing.
• Compile and analyze statistics related to the organization’s activities.
• Prepare funding applications and explore new sources (grants, calls for projects).
• Participate in reporting and monitoring funding agreements.
• Manage properties and provide operational and technical support (IT, internet, telephony) for the organization’s buildings.
• Organize and plan occasional projects and fundraising activities in collaboration with the general management.
• Assist with the onboarding and integration of new hires, including managing IT access and benefits.
• Contribute to the development and improvement of administrative and HR policies and processes.
• Represent the organization with partners and in the community.
• Perform any other tasks requested by general management.
• Ready to take on new challenges? We look forward to meeting you!

Advantages

• Pension plan with employer contributions after 1 year to secure your future.
• Group insurance for you and your family.
• A committed non-profit organization that makes a real difference in the community.
• Hybrid work model for greater flexibility and better work-life balance.
• Opportunities for growth within the organization to advance your career.
• Multitasking, stimulating position with no routine.
• Social events and activities throughout the year to have fun and build connections.
• Offices closed between Christmas and New Year’s Day to rest and enjoy time with your loved ones.
• 35-hour workweek, ideal for balancing work and personal life.
• Parking available on site.
• Free coffee to start your days off right.

Job requirements

• Hold a college diploma (DEC) in administration, secretarial studies, office technology, or a related field.
• Have at least 3 years of experience in coordination, management, or as an executive or administrative assistant.
• Experience in a community or non-profit environment is a major asset.
• Be fully bilingual in French and English (about 50% of communications are in English).
• Demonstrate discretion and confidentiality.
• Have strong knowledge of Microsoft Office suite.
• Show excellent interpersonal skills, including empathy and emotional intelligence.