Team Administrator (Full-Time, Ongoing Contract)

Job summary

Provide administrative support to inter-professional healthcare providers at designated Family Health Team sites. Coordinate information and documentation for meetings and events, take minutes, research and compile information for reports, and support leadership and group programming.

Job details

We are GROWING and have new positions available to expand our Primary Care Action Teams. Thames Valley Family Health Team is looking for a Team Administrator. This position would initially be based out of 785 Wonderland Rd. South in London, Ontario (Monday, Wednesday & Friday) and 36 Heritage Dr. in Ilderton, Ontario (Tuesday & Thursday). The Thames Valley Family Health Team is one of the largest Family Health Teams (FHT) in Ontario. Currently, with more than 125 physicians across 21 sites within London/Middlesex, Oxford and Elgin counties, the Thames Valley Family Health Team is committed to providing comprehensive, collaborative primary health care. The Team Administrator provides support to the inter-professional healthcare providers (IHP’s) at designated sites within the Thames Valley Family Health Team (TVFHT). Requirements Post Secondary school diploma or education in medical office or business administration Administrative experience within a healthcare setting Proficient skills in Microsoft Office applications, specifically: Word, Power Point, Excel, and Outlook, as well as working with an EMR, and internet research skills Access to reliable transportation and willingness to travel to London and surrounding areas Skills/Abilities An understanding of the Ministry of Health & Family Health Team philosophy Ability to work with diverse communities with respect, sensitivity, creativity, innovation, cultural understanding, and non-judgement Excellent interpersonal skills and experience working with an IHP team Well-developed communication skills, both written and verbal Ability to work independently with minimal supervision Experience using VoIP telephone systems Ability to coordinate and communicate information and documentation for various meetings and events, as well as minute-taking skills Ability to work in a demanding environment while maintaining confidentiality and integrity Ability to research and compile relevant information for inclusion in reports Excellent critical thinking skills with the ability anticipate and respond to the administrative needs of leadership and the health care team Strong administrative skills in supporting group programming Hourly rate depending on experience: $24.1265 - $29.4226 TO APPLY: Interested candidates are invited to submit a cover letter and a detailed resume. The successful candidate will be required to undergo a criminal background check and medical screening. Thames Valley Health Team uses an applicant tracking system to distribute job postings; no artificial intelligence is used to screen, assess, or select applicants, and all recruitment decisions are made by people. To be eligible to apply you must have a Social Insurance Number and in some cases a valid work permit. While we thank all applicants, only those under consideration will be contacted for an interview. Thames Valley Family Health Team is an Equal Opportunity employer that is committed to an inclusive, safe, accessible, diverse, and respectful environment for all that is free of discrimination and harassment. We encourage and welcome all applicants including, but not limited to a broad range of cultural, national, and ethnic origins, racial, religious, gender identities and expression, as well as people of all ages, marital/family status, and those with disabilities to apply. Please contact julie.goodchild@thamesvalleyfht.ca if you require assistance with an accommodation.

What you’ll do

Provide administrative support to inter-professional healthcare providers at designated Family Health Team sites. Coordinate information and documentation for meetings and events, take minutes, research and compile information for reports, and support leadership and group programming.

Requirements

A post-secondary diploma or education in medical office or business administration and administrative experience in a healthcare setting are required. Candidates should be proficient with Microsoft Office, electronic medical records, and VoIP systems; have strong communication, organizational, and critical-thinking skills; and be able to travel reliably between sites.

Listed skills

• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• report preparation · Preferred
• Critical Thinking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Healthcare Administration
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Electronic Medical Records
• Internet Research
• Communication
• Interpersonal Skills
• Meeting Coordination
• Minute-Taking
• Confidentiality
• Critical Thinking
• Report Preparation
• Group Programming Support
• VoIP Telephone Systems

Job areas

• Administrative
• Healthcare

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