Receptionist / Office Assistant

Job summary

The Receptionist/Office Assistant provides clerical support for Early Childhood Development programs, including managing incoming calls, inquiries, and office supplies. They are also responsible for maintaining staff schedules, handling filing, and performing general administrative tasks.

Job details

Job Title: Receptionist / Office Assistant Employer: ‘Na̱mǥis First Nation Department: Early Childhood Development / NVI AIDP Location: Alert Bay, BC Employment type: Part Time - onsite (17.5 hours per week) Salary: Level 09, $22.87 per hour - $26.54 per hour, commensurate with experience Reports to: Director ‘Namgis Community Services Date posted: September 18, 2026 Posting closes: Until filled About The Role We are seeking a part-time full-time (17.5hours/week) Receptionist/Office Assistant to provide clerical support for the Early Childhood Development Programs and for NVI AIDP. Key Responsibilities Answer, screen, and forward incoming calls and messages Respond to general inquiries General paperwork, photocopying, and filing Check business email and sort Order janitorial and office supplies Arrange for service and maintenance of office equipment Arrange staff meetings with the direction of the ECD Manager Maintain staff in/out board Perform any other related duties that may be assigned from time to time. Education Grade 12 or equivalent preferably. Completed certificate or diploma in office management/administrative support as asset. Experience Two years of experience with client records, an asset. Experience with Microsoft applications (Word, Excel, PowerPoint), and data entry database, including keyboarding, word processing, and other computer standards. Ability to work in a challenging environment and adapt to change Additional Requirements Valid BC Class 5 Driver’s License and reliable vehicle. Clean criminal record check pertaining to work with children and vulnerable adults. Ability to work flexible hours, including evenings and weekends. Demonstrated communication skills - written and verbal Organized with the ability to react efficiently to tasks in a busy work environment Demonstrate the importance and adherence to confidentiality. What We Offer A collaborative, purpose-driven work environment. The opportunity to make a direct, lasting impact on the health and sustainability of a vibrant Indigenous community. How To Apply Please submit the following: your resume; a brief cover letter describing your interest; and We thank all applicants for their interest; only shortlisted candidates will be contacted.

What you’ll do

The Receptionist/Office Assistant provides clerical support for Early Childhood Development programs, including managing incoming calls, inquiries, and office supplies. They are also responsible for maintaining staff schedules, handling filing, and performing general administrative tasks.

Requirements

Candidates should have a Grade 12 education, with a certificate in office management preferred, and two years of experience with client records. A valid BC Class 5 Driver’s License and a clean criminal record check are required for this role.

Benefits

• Collaborative work environment
• Purpose-driven work environment

Listed skills

• Filing · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clerical support
• Data entry
• Keyboarding
• Word processing
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Communication skills
• Confidentiality
• Filing
• Office management
• Administrative support

Job areas

• Administrative
• Social Services
• Education

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