Administrative Assistant

Original job posting

Draft and transcribe legal documents and correspondence, coordinate litigation and client appointments, and manage legal files and filing systems. Maintain bring-forward and open/closed file systems, and prepare and follow up on monthly and quarterly billing statements.

Job details

Seeking an Legal Administrative Assistant (Business Litigation / Corporate Commercial Law) with solid work experience and educational background to join our team. Candidates must be able to work well both independently and within a team environment. Responsibilities Thorough knowledge of legal documents, filing systems, and clerical administrative practices. Drafting and transcribing legal documents and general correspondence. Coordinating bookings for mediations, discoveries, trials, and client meetings. File management, including organizing/managing documents and filing. Maintaining an active bring forward system. Maintaining open and closed files as required. Preparing and following up on monthly and quarterly billing statements. Other duties/responsibilities as assigned. Qualifications A minimum of 5+ years of experience working as a Litigation LAA. Graduate of an accredited Legal Administrative Assistant program or relevant experience. Proficient in Word and Outlook. Prior experience with Elite 3E would be an asset. Excellent attention to detail and organizational skills. Ability to prioritize work, multitask, and meet deadlines. Ability to communicate clearly and concisely, both orally and in writing. A thorough understanding of litigation legal procedures. Ability to maintain confidentiality with client information. Compensation We offer a competitive salary. Health and Dental plan, an Employee Assistance Program (EAP), and a matching RRSP Program after one year of employment with the firm. Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year. Lifestyle Benefit: fitness reimbursement for memberships and gym equipment. Education Reimbursement: we are committed to continued growth and development, and our educational reimbursement policy provides an opportunity for our staff to expand their skills and knowledge. Fun Environment: annual year-end party, happy hours, staff appreciation week, and many other social events.

What you’ll do

Draft and transcribe legal documents and correspondence, coordinate litigation and client appointments, and manage legal files and filing systems. Maintain bring-forward and open/closed file systems, and prepare and follow up on monthly and quarterly billing statements.

Requirements

Requires at least five years of experience as a Litigation Legal Administrative Assistant and graduation from an accredited Legal Administrative Assistant program or relevant experience. Candidates should be proficient in Word and Outlook, understand litigation procedures, and demonstrate strong organization, communication, prioritization, multitasking, attention to detail, and confidentiality; Elite 3E experience is an asset.

Benefits

• Competitive Salary
• Health And Dental Plan
• Employee Assistance Program
• Matching RRSP Program
• Three Weeks Of Vacation
• Personal Days
• Sick Time
• Annual Volunteer Day
• Fitness Reimbursement
• Education Reimbursement
• Social Events

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Document Drafting
• Transcription
• File Management
• Legal Filing Systems
• Litigation Procedures
• Scheduling And Coordination
• Billing Follow-Up
• Microsoft Word
• Microsoft Outlook
• Elite 3E
• Attention To Detail
• Organization
• Prioritization
• Multitasking
• Written And Oral Communication
• Confidentiality

Job areas

• Legal
• Administrative