UNIFOR 26/27 - 09: School Office Support II (Full Time)

Job summary

The School Office Support II is responsible for managing daily office routines, student records, and financial tasks including accounts payable and receivable. They also provide administrative support to school staff, coordinate substitute teacher information, and assist with student supervision.

Job details

JOB POSTING UNIFOR 26/27 - 09 Albert Lacombe School School Office Support I I Full Time – 32.5 hours/week Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ-centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates. Duties to Commence: As soon as possible Qualifications & Duties Committed to being a model and witness to Christ-centered education values and beliefs. Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation. High School diploma supplemented by related post-secondary education (ex. business administration courses). Minimum 2 years' experience in a school or office environment. Knowledge of basic office routines, procedures and practices is required. Experience with cash, Accounts Receivable/Payable, purchasing, internal & external reporting, along with knowledge of internal controls is required. Excellent analytical skills and general ledger reconciliation experience is required. Experience with PowerSchool and/or other office administrative software is required. Knowledge of and experience with PASI is an asset. Excellent spreadsheet & computer skills (MAC preferred). Competency with MS Word, MS Excel, MS Power Point and gmail is required. Experience with Google docs and/or Google apps for Education an asset. Experience with school website data entry and updates preferred. Strong organizational skills, interpersonal skills and excellent phone etiquette and reception skills. Ability to work both collaboratively with administration and school staff, as well as independently and with little supervision. Ability to work appropriately with elementary students. Ability to work in a welcoming and professional environment with parents and community members. Administration support including preparing supervision schedules and Extranet reports. Ability to approach challenging situations in a manner that is collaborative, constructive and solution-focused. Coordinate information for substitutes on a daily basis including distribution of plans, Chromebooks, keys and data entry on the EASI system. Management of student records Management and submission of all required documents to Alberta Education via PASI. Adhering to division protocols and provincial legislation related to the management of and access to confidential student and staff files (print and digital). First Aid Training preferred (Commitment to obtain and maintain a minimum of Emergency First Aid) Assist in the dispensing of student medications and supervision when students are in the general office area. Flexibility in adjusting to changing assignments and all duties as assigned. For More Information On This Position, Please Contact Allan Menduk, Principal Albert Lacombe School Phone: (780) 459-4478 Email Only online applications will be accepted. No late applications will be accepted. Although all applications are appreciated, only candidates who are selected for interviews will be contacted.

What you’ll do

The School Office Support II is responsible for managing daily office routines, student records, and financial tasks including accounts payable and receivable. They also provide administrative support to school staff, coordinate substitute teacher information, and assist with student supervision.

Requirements

Candidates must have a high school diploma supplemented by related post-secondary education and at least two years of experience in an office or school environment. Proficiency in office software, strong analytical skills, and the ability to work collaboratively in a professional school setting are required.

Listed skills

• First Aid · Preferred
• Google Workspace · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Accounts receivable
• Accounts payable
• General ledger reconciliation
• PowerSchool
• PASI
• Spreadsheet management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Google Workspace
• Data entry
• Reception
• Organizational skills
• Interpersonal skills
• First aid

Job areas

• Administrative
• Education
• Finance & Accounting

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