MISC 26/27 - 12: Transportation Coordinator

Original job posting

Coordinate daily student transportation operations, including route planning, bus stops, GPS monitoring, contractor coordination, and communication with families and schools. Maintain transportation records and fees, support funding and regulatory compliance, respond to service issues and emergencies, and assume operational leadership when the Transportation Manager is absent.

Job details

JOB POSTING MISC 26/27 - 12 Division Services Centre Transportation Coordinator Full Time, 12 months per year (35 hours per week) Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ-centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates. Position: The Transportation Coordinator supports the planning, coordination, and oversight of daily transportation operations, including route development, bus stop creation, GPS monitoring, communication with families and contractors, and data management to meet provincial funding and regulatory requirements. The Transportation Coordinator serves as a key liaison between families, schools, contractors, and the Transportation Department, and assumes leadership responsibilities in the absence of the Transportation Manager. Duties to Commence: As soon as possible Qualifications And Preferred Requirements Committed to being a model and witness to Christ-centered education values and beliefs. Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation. Bachelor's Degree or Diploma in Logistics, Business or another related field, or equivalent professional experience is an asset. Proficiency with student transportation and fleet management systems. Experience using financial and administrative software, including RYCOR Financial Software and EASI Atrieve Invoice Entry is an asset. Strong working knowledge of Google Maps, Microsoft Office Suite, PowerSchool, Adobe, School Messenger. Ability to multitask effectively in a fast-paced office environment with frequent interruptions Knowledge of applicable legislation and regulations, including, Education Act, Traffic Safety Act, Student Transportation Regulation. Understanding of privacy legislation (POPA) and best practices related to the handling of student and family personal information. Extensive geographical knowledge of: City of St. Albert Towns of Morinville and Legal Surrounding areas within Sturgeon County Duties and Responsibilities: Support the coordination of all Division transportation services by overseeing student transportation operations and ensuring safe, efficient routing aligned with Division boundaries and school catchment eligibility. Assist with route planning and optimization throughout the school year to ensure equitable ride times and operational efficiency. Work collaboratively with transportation contractors to resolve routing issues, delays, and service concerns, and communicate impacts to affected families. Serve as the first point of contact for parents and contractors regarding transportation inquiries, service issues, and applications. Communicate effectively with families including transportation delays or cancellations in a timely and professional manner. Assist the Transportation Manager with the collection, verification, and maintenance of transportation data to support accurate databases and compliance with Alberta Education funding grant requirements. Process transportation-related forms through the Workflow system. Enter, maintain, and audit transportation fees within RYCOR to ensure accuracy. Assist with the administration of Parent-Provided Transportation contracts, including invoicing and payments through the EASI system. Communicate effectively and assume operational and supervisory responsibilities in the absence of the Transportation Manager. Respond to emergency situations promptly, professionally, and in accordance with Division protocols. Monitor GPS and transportation systems to support daily operations. Review DVR footage of bus-related incidents in a timely manner and communicate findings to school administration as required. Create BusPlanner accounts for school principals to enable system notifications and access. Attend Division and community events, including the Morinville Kindergarten Expo, to support families with transportation information and requests. File and maintain all field trip transportation forms for the Division. Any other duties as assigned. For More Information On This Position, Please Contact Garth Rapson, Transportation Manager Phone: (780) 459-7711 Email Only online applications will be accepted. No late applications will be accepted. Note: Although all applications are appreciated, only candidates who are selected for interviews will be contacted.

What you’ll do

Coordinate daily student transportation operations, including route planning, bus stops, GPS monitoring, contractor coordination, and communication with families and schools. Maintain transportation records and fees, support funding and regulatory compliance, respond to service issues and emergencies, and assume operational leadership when the Transportation Manager is absent.

Requirements

A degree or diploma in logistics, business, or a related field, or equivalent professional experience, is an asset; experience with student transportation and fleet management systems is expected. Candidates should have strong administrative software skills, knowledge of relevant transportation and privacy regulations, local geographical knowledge, and the ability to manage competing demands and communicate effectively.

Listed skills

• Customer service · Preferred
• Regulatory Compliance · Preferred
• Route Planning · Preferred
• Microsoft Office Suite · Preferred
• Transportation Coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Transportation Coordination
• Route Planning
• Route Optimization
• Fleet Management Systems
• GPS Monitoring
• Student Transportation Data Management
• Regulatory Compliance
• Customer Service
• Family and Contractor Communication
• Incident Response
• Privacy and Information Handling
• Google Maps
• Microsoft Office Suite
• PowerSchool
• RYCOR Financial Software
• EASI Atrieve Invoice Entry

Job areas

• Transportation
• Logistics
• Education
• Administrative
• Management & Leadership