Senior Administrative Assistant

Job summary

Manage calendars, meetings, travel, expenses, invoices, records, and reporting while providing administrative support to senior leaders and multiple banking teams. Coordinate events, documentation, training and absence tracking, liaise with stakeholders and vendors, and help improve administrative processes.

Job details

Senior Administrative Assistant Location: Toronto, ON – Hybrid, 4 days onsite / Friday remote Duration: 6 months, with potential extension/conversion Dates: October 19, 2026 – April 18, 2027 Hours: Monday–Friday, 8:30 AM–5:00 PM Role Overview Seeking a highly organized Senior Administrative Assistant to provide administrative and operational support across multiple teams within a fast-paced Investment & Corporate Banking environment. The role will focus on calendar management, travel coordination, expenses, reporting and providing flexible coverage across teams as business needs evolve. Key Responsibilities Manage calendars, meetings, conference rooms and scheduling requirements. Coordinate domestic and international travel arrangements. Prepare, submit and track expense reports and invoices. Provide administrative support to senior leaders and their teams. Coordinate meetings, departmental events and other business activities. Prepare correspondence, presentations, reports and other documentation. Gather and format information for regular and ad hoc reporting. Maintain records, documentation and filing systems. Coordinate staff training, vacation/absence tracking and other administrative requirements. Liaise with internal teams and external vendors. Provide flexible administrative coverage across multiple banking teams. Identify opportunities to improve and streamline administrative processes. Must-Have Qualifications 1–3+ years of administrative or professional support experience, ideally supporting senior leaders. Strong calendar, travel and expense-management experience. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities within a fast-paced environment. Strong Microsoft Office skills. Professional, adaptable and comfortable supporting multiple teams and stakeholders. Post-secondary education or equivalent relevant experience. Nice-to-Have Previous banking, financial services or professional services experience. Experience supporting Investment or Corporate Banking teams. Strong relationship-building and stakeholder-management skills. Experience preparing reports, presentations and executive-level communications. Note: We use AI tools to: obtain basic information, detect plagiarism, false employment history or references, categorize your skills, and do an initial match with job posting.

What you’ll do

Manage calendars, meetings, travel, expenses, invoices, records, and reporting while providing administrative support to senior leaders and multiple banking teams. Coordinate events, documentation, training and absence tracking, liaise with stakeholders and vendors, and help improve administrative processes.

Requirements

Requires 1–3+ years of administrative or professional support experience, ideally supporting senior leaders, along with strong calendar, travel, expense-management, organizational, communication, and Microsoft Office skills. Post-secondary education or equivalent experience is required; banking or financial services experience and executive-level reporting are preferred.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Reporting · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Travel Coordination
• Expense Management
• Invoice Tracking
• Administrative Support
• Microsoft Office
• Written Communication
• Verbal Communication
• Organization
• Attention To Detail
• Reporting
• Presentation Preparation
• Records Management
• Stakeholder Management
• Process Improvement

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership

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